It has been easier to protect data when it was stored on computers through antivirus software and the firewalls that used to detect threats hence providing the necessary security. However, everything is currently changing due to the openness that has been adopted in data management. Company workers, business partners, customers, and suppliers can all access corporate data which is based on the cloud using mobile devices and other computer systems. This means that protecting the cloud-based information has become very difficult. Here are some important strategies that you can employ to ensure the data in the cloud has been secured.
- Limit Data Access
The first strategy that you should employ to ensure that the data in the cloud has been protected is by ensuring that you limit the access to data depending on the context. Given that only a few individuals in the organization are required to access sensitive data, add a layer of protection by ensuring that they can only access data when they are within the premises of the company. If they go out of the company and they want to access data through their mobile devices or personal computers, make sure that they pass another layer of protection to understand their authenticity.
- Don’t Store Sensitive Information on the Cloud
Someone might wonder the purpose of using the cloud to store your data if at all you can not store your sensitive information there. However, only the most basic information should be stored virtually so that different business stakeholders can access it. It is essential to ensure that you don’t store sensitive information, especially the one that involves your finances or other information that is vital in the decision making process. Make sure that your confidential information is stored in a different storage facility to avoid continuous manipulation.
- Put Strong Passwords
Many individuals and data administrators make serious mistakes when they are creating their cloud security passwords. The passwords created are very weak and can quickly be cracked out within some few seconds. Some people use the same password in each account they create whether a Gmail account, Facebook account, and even Twitter account. This makes it easy for any person to master your password easily if they put some little effort. You should ensure that you create strong passwords that cannot be memorized or cracked with ease. Make sure you have long and complex passwords while at the same time choosing randomly. Also, make sure that the password for each account is different.
- Encrypt Your Data
Data encryption is the most secure method of data protection that organizations with cloud-based data such as Amazon Web Services are using for security purposes. This strategy involves transferring your information into a particular file upon which you create a password for such files. You can later move the password protected file into the cloud. Nobody will be able to access the information in that file unless they you prove them with the password. Encryption remains as one of the best data protection strategy available in the industry.
- Separate Corporate Data From Personal Data
There is a possibility that your mobile phone has been downloading various software from the internet without employing the necessary security measures. This means that all the information and systems in your phone are vulnerable to anti-virus, malware, and ransomware. Given that you will be accessing cloud data using your mobile phone make sure that you have the necessary protection strategy that separates your data from the company data. This strategy will ensure that all the vulnerabilities that are likely to affect your data cannot interfere with company data.
Cloud-based data storage is one of the best methods that organizations are storing their information. By storing data in the cloud, different business stakeholders can access such information with ease. The problem is that the more the number of people accessing this information, the more the threats. The strategies discussed in this article will help you to secure data from manipulation.
by: Dennis Hung